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Total Cost of Ownership Calculator
Total Cost of Ownership (TCO) represents a method for determining the total costs involved in purchasing, deploying, and maintaining a technology solution. To improve the ability to meet business goals, increase profits, manage predictability, contain costs and improve the utilization of your computing infrastructure, a TCO is a good tool when choosing a knowledge/document management solution. It allows you to scrutinize not just the initial cost of the software, but the total cost of the solution over its useful life, taking into account all the potential costs surrounding the deployment and use of the software. This type of calculation should accompany other considerations when making a final decision such as increased revenues and improved productivity that result from global document services that can be quickly implemented, solve disaster recovery needs, immediately provide easier sharing with clients, and resolve the pain of merging with other firms. The whole issue of cost of ownership can now be completely redefined.

The information below evaluates the comparative costs of deploying traditional client/server knowledge management (KM)/document management (DMS) solutions as compared with NetDocuments as a Web-based "software as a service." The evaluation is based on both a first year and a three-year TCO analysis using "best estimates" on the contributing elements in deriving a total cost. The economies of scale offered by document services will enable a law firm and enterprises of all sizes to tap into the full power of the Net and allow them to focus on their core competencies with minimal commitment and risk. Increasingly, "software as a service" will supplant pricey, inflexible, high-maintenance systems because of their tangible cost and flexibility advantages. Document services enable business growth rather than inhibiting it.


Please enter the number of:

   Total internal users in your organization
Total external users (clients,
co-counsel)
$ Cost per internal user for Basic DMS
Large offices that would require onsite servers for a traditional DMS
$ Cost per internal user for Client Add-On's






 

  FIRST YEAR 3 YEAR 5 YEAR
Total Cost of Ownership Traditional DMS NetDocuments Enterprise Traditional DMS NetDocuments Enterprise Traditional DMS NetDocuments Enterprise
Application Cost (DMS, Extranets)
Server Licenses -- -- -- -- -- --
Internal User Licenses -- -- -- -- -- --
External User Licenses -- -- -- -- -- --
Software Subscription Service -- -- -- -- -- --
Software Maintenance -- -- -- -- -- --
EMail Archive -- -- -- -- -- --
Hardware & System Software
Hardware & Maintenance -- -- -- -- -- --
System Software & Maintenance -- -- -- -- -- --
Implementation & Training
Implementation - Hardware & System Software -- -- -- -- -- --
Implementation - Application -- -- -- -- -- --
Training - IT -- -- -- -- -- --
Training - Trainers & Help Desk -- -- -- -- -- --
Training - End Users -- -- -- -- -- --
Network and Data Communications
Firewalls, Routers, IDS, DMZ, etc -- -- -- -- -- --
Maintenance for Network, Data Comm, SSS -- -- -- -- -- --
Internet Access Charges -- -- -- -- -- --
Frame Infrastructure -- -- -- -- -- --
Personnel Cost
IT Personnel -- -- -- -- -- --
Total Costs without Disaster Recovery (US$) -- -- -- -- -- --
Costs Percentage (%) -- -- -- -- -- --
Disaster Recovery -- -- -- -- -- --
Total Costs with Disaster Recovery (US$) -- -- -- -- -- --
Costs Percentage (%) -- -- -- -- -- --
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