Document Collaboration Sites
Collaborate with others securely with CollabSpaces.
Share files with internal and external parties in a centralized collaboration workspace that keeps your documents within the security and access controls of the NetDocuments intelligent DMS — no third-party file sharing service or extranets necessary.
All of the collaboration. None of the complications.
Easy & intuitive
When sharing files, the last thing you want is a clunky, confusing tool that leaves people frustrated. Collaboration sites in NetDocuments make it easy for internal and external users to review files, make revisions, and participate in real-time conversations — from anywhere, on any device.
Secure within the DMS
Document collaboration sites are part of the secure NetDocuments platform, so you don’t have to switch apps, upload files, or put your content at risk. Control who can view, edit, and share documents while always keeping them secure within the DMS.
Compliant collaboration
Sharing files with external users can be risky, but document collaboration sites provide a secure place to work on documents with others where you can set rules, governance, and retention policies to always stay in compliance with guidelines and regulations.
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Bring collaboration with you wherever you go
Secure collaboration is quick and convenient with document collaboration sites. You can easily share content with internal and external users without creating a duplicated shared drive or extranet. Document collaboration sites are built into NetDocuments, so everything happens in one easy-to-manage space. Plus, everyone can access and collaborate on documents from anywhere, on any device.
Create better experiences with AI
When you share content using NetDocuments secure, intuitive document collaboration sites, you create a streamlined experience that others appreciate. And when you bring in the power of AI for automating common legal tasks, you can deliver reliable high-quality work in half the time.
Keep documents protected & compliant
You don’t have to release documents into the wild to collaborate with different stakeholders — they stay housed securely inside the NetDocuments platform. Each document collaboration site automatically inherits all the rules, governance, and retention policies of the matter workspace, giving you total peace of mind that every file shared is managed in accordance with your policies and compliance requirements.
customer stories
See what customers are saying…
“Every year we have an audit. … This year, when he tells us all the files he wants to look at, we’ll be able to put them into a secure collaboration space and say, ‘There you go, have a look at them.’ … It’s going to be a lot more straightforward. It’s going to be a lot more efficient. It’s certainly going to save my compliance team so much time.”
John Turner
Ellisons Solicitors
“Everyone’s really excited about how the CollabSpaces are structured to share documents with external counsel and clients. We’ve built out CollabSpaces for clients to be able to get to their documents from outside the firm, and a lot of them have adapted to that.”
Jackie Willis
Gould + Ratner
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FAQs
Can NetDocuments collaboration spaces be used by law firms, legal teams, and government entities around the world?
Yes! Document collaboration sites are built into the NetDocuments platform, which offers built-in award-winning security and complies with international data privacy standards and regulations, including GDPR, LGPD, FedRAMP, and more. The platform has multiple ISO and SOC 2 certifications.
Are NetDocuments document collaboration sites available for public sector entities and government agencies?
Certainly! As part of the GDPR compliant NetDocuments platform, document collaboration sites are an excellent tool for use in the public sector. They can be used to share digital documents with internal and external stakeholders, whether they be elected officials, local offices or agencies, nonprofit organizations, or citizens.
How do document collaboration sites keep sensitive files secure?
As part of the NetDocuments platform, document collaboration sites operate within the same advanced protections and robust security controls. Simply put, your files never leave the secure boundaries of the DMS, even when they’re being shared with external users. This ensures that your confidential files and other data are protected against unauthorized access and data breaches.
How do document collaboration sites support compliance?
Document collaboration sites are built into NetDocuments, which is compliant with international standards and regulations for data privacy, including GDPR, LDPD, and more. That means as long as your files are inside the DMS — including when they’re being shared in a document collaboration site — they are compliant.
Are NetDocuments document collaboration sites easy to use?
Of course! Document collaboration sites are an intuitive, easy-to-use tool that help make it effortless for legal professionals to share and collaborate on documents in real time — from anywhere, on any device, without extensive training.
Can document collaboration sites handle large document volumes?
Yes. As a cloud-based solution, NetDocuments document collaboration sites are designed for reliability and scalability, even under high volumes.
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