Solo, Small, and Midsize Law Firms

Rapid implementation sets firm up for success in the cloud.

NJORD law firm provides legal advice and services for clients nationally and internationally, with strong core values centering around knowledge, diversity and respect. With 70 lawyers in its Danish offices, their litigation department is one of the largest and most experienced among the top 10 Danish law firms.

As part of NJORD’s digital transformation journey, the firm wanted to enhance its existing technology stack with a cloud-based document management system (DMS). Among the requirements was the ability to seamlessly integrate with an existing practice management (PM) system, provide secure hybrid access for remote work and deliver efficient collaboration among their clients and teams.

“We chose NetDocuments as it is a really intuitive system that integrates with our way of working and provides a great user experience.”

– Conni Falkner, COO of NJORD

In this case study, learn how NJORD partnered with NetDocuments for a rapid eight-week migration of over two million documents, in addition to:
• Seamless integrations with existing tools
• An enhanced user experience
• Secure hybrid and remote access capabilities
• Award-winning security and compliance features
• Plus, much more!

Carbert Waite LLP is a midsize litigation law firm located in downtown Calgary, Alberta, with additional expertise in health law, employment law, mediation/arbitration, estate planning, and business law matters. The Canadian firm is known for providing clients with trusted insight and innovative solutions.

Carbert Waite had already begun shifting to the cloud by implementing Microsoft 365, and their practice management and accounting software had moved to a cloud suite. In late 2022, the firm made the switch from the on-premises Worldox document management system (DMS) to the NetDocuments cloud platform.

In this case study, Dylan Snowdon, Partner and Executive Committee member, shares insights into the firm’s journey, including:

• Evaluation criteria and considerations, including on-premises hardware expenses, potential for improved efficiencies, an intuitive interface, and accessibility through mobile devices
• Plans for a successful rollout and maximizing adoption – from communications to a pilot phase, training, and more
• Quick wins, such as powerful search, flexible remote work, and support that delivers

Dylan explains, "That mobility piece, the ability to work remotely, not tied to a remote server — that has been a big improvement for our remote work."

Read the rest of their story and find out what projects are on the horizon.

Like most traditional Singaporean law firms, Lee & Lee was heavily reliant on paper-based processes, and any electronic files were stored in systems on-premises. When the pandemic hit, the firm knew it had to change its way of working to allow lawyers to remotely access important documents.

“We required a cloud-based document management solution that would support our journey to becoming a more flexible and resilient law firm that’s well-positioned to provide secure client services wherever and whenever they are needed.” — Toh Kok Seng, Senior Partner

Lee & Lee explored different technologies and chose NetDocuments. Partner Francis Lim noted, “Moving from primarily paper-based processes to digital felt a bit daunting at first, so we needed to ensure we were in safe hands.”

In this case study, leaders at Lee & Lee discuss:

• How they rolled out their new cloud-based DMS within six months
• Immediate benefits and cost-savings
• Delivering a seamless client experience,

Download the case study to find out how they went from paper-based to winning the digital race.

Free from the fetters of existing systems and processes, what would you do differently if you could start your organisation over with a completely blank slate?

For Astraea Group, a law firm based in central London that launched in early 2021, they wanted to transform the way expert advocacy and legal advice are delivered, ensuring that clients get the right solutions and best outcomes. Nina Stewart — Fellow Chartered Accountant and one of the firm’s founding partners — knew that visibility was crucial to their success.

“We have one place where we can see everything related to a matter — the time recording, the billing, and all the documents and emails associated with that matter. It’s a robust, efficient system.”

In this conversation with Nina, she discusses how Astraea Group combined practice management from Actionstep with NetDocuments’ leading cloud-based document management system to create a solid foundation for their firm.

Read the Astarea Group case study to get Nina’s thoughts on:

• Consistency and finding what you need, when you need it
• Flexibility and anywhere access without compromising on security or compliance
• Scalability to grow with your business

For most law firms, digital transformation is a gradual process —unless your all-in-one practice management suite goes belly up.

That’s what happened to Magrath Sheldrick. Although the firm had already begun searching for a more modern document management solution, they also had a new priority: Future-proofing the business.

The search for a best-in-breed system — and a partner they could trust — brought Magrath’s IT director, Nick Doughty to NetDocuments. With support from Peregrine Cloud, Doughty was able to roll out NetDocuments remotely with a remarkable change management strategy — and get instant ROI.

Check out the Magrath Sheldrick case study to see:

• Why trust is the #1 quality Magrath looks for in a solution provider
• The genius strategy behind the firm’s one-on-one approach to implementation and training
• How one feature gives Doughty greater peace of mind while delivering instant ROI for the firm

When Warrick McLean took up his role as CEO at Coleman Greig, he knew he wanted to keep up the firm’s legacy of innovation.

Needless to say, sticking with their dated document management system (DMS) was not part of that vision.

With his eyes on the future — and the rising generations of tech-savvy lawyers entering the workforce — he knew it was time to invest in a cloud-first solution. To find a platform that would help boost productivity, enhance collaboration, and give his team greater flexibility.

In NetDocuments, Coleman Greig found what they were looking for, a DMS that would help open new doors of opportunity and move the business forward.

Checkout the Coleman Greig case study to see:

• How the firm leverages NetDocuments to collaborate with clients
• The perfect-fit partnership that helped the firm reimagine their approach to document management
• Why technology is central to the firm’s strategy for retention and recruiting

The Council of Europe (CoE) consistently produces highly sensitive documents with detailed reports, recommendations, studies, and judgements—all of which were becoming unruly and nearly inaccessible to staff between nine repositories, various field offices, and local services. The CoE’s leadership knew that in order to maintain control of their files, a modern document management system (DMS) was the only answer.

After a thorough and extensive proof of concept, CoE chose NetDocuments as their partner for the future. After a phased implementation with Tikit, a part of Advanced, the CoE was able to successfully migrate 35 million+ documents into their new cloud DMS—even during COVID-19 lockdowns.

Download the CoE’s case study today to discover how:

• NetDocuments eased the stress of document versions and gave control back to the CoE
• A unified platform across offices makes it easy to develop common working methods and best practices
• The CoE successfully restructured its data, switched data centres, and implemented NetDocuments at the height of the COVID-19 pandemic

legalmatters didn’t want to reinvent the wheel when it came to their document management system (DMS), but they required a cloud-based system flexible enough to fit their custom-built technology stack and workflows while maintaining a robust security posture. Today, legalmatters enjoys increased agility and productivity as lawyers find the content they are looking for in seconds no matter where they are, rather than spending excessive time logging into a system via VPN or searching poorly filed electronic documents.

Get this case study to learn how legalmatters was able to:

• Leverage enterprise search to decrease their speed-to-delivery
• Use NetDocuments’ anywhere-access to broaden their talent pool
• Drive user experience and support ‘business as usual’ no matter the circumstance

This boutique litigation firm wanted DMS technology that would give them best practice document management capability and the competitive advantage of speed-to-work. Other solutions proved to be too complex, or too hardware intensive. Then they found NetDocuments. Read their case study to discover how their NetDocuments implementation with Hoffbrand Consulting helped SLJ Abogados focus on the interests of their clients while reaping big business and operational benefits.

Humphreys Law, a forward-thinking boutique technology and media law firm, wanted a cloud DMS platform that could keep up with their fast-paced, high-stakes practice. They needed inherent security, plus high availability and high mobility.

Read their case study to learn how NetDocuments met or exceeded their expectations, all with highly competitive purchase and implementation costs.

Kutak Rock is a fast-growing, diversified law firm that has evolved to become one of the nation’s leading business law firms. It primarily services three principal areas of law—finance, corporate, and litigation—though its primary focus varies from year to year, making it a well-rounded firm.

As a NetDocuments customer since 2004, Kutak Rock has experienced the power of the NetDocuments platform at every stage, taking full advantage of the platform’s anywhere access, cloud architecture, and collaboration benefits to fuel firm growth and success.

Get this case study to learn how Kutak Rock:

• Easily scaled with NetDocuments going from 200 lawyers to 550
• Increased attorney collaboration
• Chose NetDocuments as the #1 solution for its firm

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Barrila was originally interested in a cloud-based solution as a means to be able to work remotely from anywhere, whether at home or on vacation, and he quickly realized that these benefits extended throughout the entire firm. Now, Barrila Law boasts a formal work-from-home policy, allowing and encouraging staff to work from home at least once a week. This flexibility gives additional convenience to staff, allowing them to have time to drop kids off at school or adjust their commute time to avoid peak traffic. The firm also employs young mothers who can use the cloud-based platform for a seamless remote experience.

Get this case study to learn how Barrila was able to:

• Ensure all employees could work safely and securely from home during a global pandemic
• Use NetDocuments profiling system to create metadata reports easily
• Have better team collaboration using NetDocuments organization features

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Headquartered in Santiago, Chile, Claro & Cia. is an undisputed leader in the Chilean legal market and the country’s Lex Mundi representative firm. With around 100 lawyers and 70 additional staff, Claro is among the largest firms in Chile.

Previously with their former DMS of 15 years, Claro & Cia were looking to make a switch prior to the COVID-19 pandemic due to “poor user experience and difficult VPN connections.”

After much due diligence, the firm chose NetDocuments and started the project to transition in late 2019. Claro anticipated complete NetDocuments implementation by May 2020, but concern grew as COVID-19 began spreading throughout the world early in the year.

Get this case study to learn how Claro & Cia was able to:

• Expedite implementation of NetDocuments to ensure all employees could work safely and securely from home during a global pandemic
• Enable all employees to instantly start working remotely, safely from home
• Train employees remotely for maximum user adoption