“We’re all sitting on golden data — but without the right tools, we can’t harness it. NetDocuments is helping us make our data future ready.”

Seppe Geys, ICT Strategy & Operations Manager, Eubelius

About Eubelius

Eubelius is a leading Belgian law firm committed to innovation and long-term strategic growth. With a focus on aligning IT strategy to firmwide vision, Seppe Geys plays a central role in helping the firm implement technology changes within one cohesive framework — ensuring systems, data, and strategy move forward together.

The Challenge: Unlocking the Firm’s “Golden Data”

Like many modern firms, Eubelius sits on an enormous volume of institutional knowledge — more than 10 million documents.

But volume alone does not equal value.

“We have golden data, but today we’re not really using it — because it’s everywhere and there hasn’t yet been a real tool to harness it,” shared Seppe.

The firm’s objective was clear:

• Make its data future ready
• Enable AI-driven workflows
• Create a unified environment where knowledge, security, and automation work together
• Move beyond traditional document storage toward intelligent data usage

The Strategy: Build an AI-Ready Foundation First

For Eubelius, adopting NetDocuments was not simply a DMS decision — it was a strategic move.

AI was one of the three major drivers and ultimately a tipping point in selecting NetDocuments.

Said Seppe, “There was a clear roadmap. We could already play with it before signing the contract. It wasn’t just something on a PowerPoint — it was real.”

The firm wanted more than storage. It wanted:

• A secure, closed environment
• Built-in data protection and DLP
• A realistic and future-proof AI roadmap
• The ability to move step-by-step toward automation and intelligence

Embedding AI within the DMS itself was, in Seppe’s words, “a no-brainer.” “Having AI in our DMS means it’s a closed circuit. Data protection is covered. That’s one less thing to worry about.”

Security and Simplicity in One Environment

A major advantage of using ndMAX within NetDocuments is the unified environment.

“Security-wise, data protection-wise, DLP-wise — everything is covered in one environment,” noted Seppe.

Instead of managing multiple external AI tools or policing shadow applications, IT can confidently provide lawyers with secure, firm-approved capabilities.

This simplifies governance and reduces risk while empowering users with meaningful tools.

Partnership Matters: Open Communication and Shared Roadmap

Beyond technology, Eubelius cites its relationship with NetDocuments as a differentiator.

“We feel NetDocuments is equal to us. We’re not treated like a small firm — we have open communication and a success partner we can build with,” said Seppe.

The firm values:

• Transparent roadmap visibility
• Collaborative development discussions
• Early access to emerging capabilities
• Honest communication

He added, “In the end, it’s a DMS. But that extra touch — communication and getting insight into what’s coming and preparing for the next steps — makes a real difference.”